Executive Assistant

Are you looking for a stable, growing, family-oriented company that cares about your professional development and personal fulfillment?

Are you looking for a company where your knowledge, expertise, and contributions are valued?

Are you looking for a company that promotes and supports your educational objectives and career growth?

Are you looking for a company that is a driving force for equality and community involvement?

Look no further; Dikita is the company for you.

We are seeking a tech-savvy Executive Assistant with 6+ years of executive support experience, including 4 years in the architectural/engineering/construction (A/E/C) industry. This Executive Assistant will support the Program Director of a large school district bond program. The successful candidate will work with colleagues who have diverse interpersonal styles; and interact with team members, clients, and community leaders with diplomacy.

RESPONSIBILITIES:

• Schedule and maintain daily and long-term calendar for both internal and external meetings including agenda development, meeting minutes and follow up tracking.
• Maintain time-sensitive information and respond to emails on behalf of the Program Director.
• Coordinate and compose the preparation of reports, spreadsheets, presentations and other complex and sometimes time sensitive documents.
• Successfully manage internal stakeholder relationships.
• Occasionally attend public meetings, professional organization gatherings and any other meetings or gatherings on behalf of the Program Director.
• Other duties as assigned.

 EDUCATION, EXPERIENCE, AND QUALIFICATIONS:

• Bachelor’s degree in Business Administration preferred.
• Minimum six (6) years of experience providing executive level managerial support.
• Minimum two (2) years of experience in the Architecture, Engineering and Construction industry.
• Excellent business writing skills is a MUST.
• Expert computer skills – Windows, MS Word, Excel & PowerPoint.
• Ability to grasp and effectively use new software as needed.
• Skilled with video conferencing software such as Zoom, Google Meets, or Microsoft Teams.
• Must be able to coordinate a diverse team of professionals to assist the Program Director in managing multiple, simultaneous projects.
• Professional decorum, discretion, and executive presence in dealing with internal teams and external partners.
• Must be able to maneuver through complex political situations effectively and confidently.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Must be able to work effectively in a fast-paced team environment.
• Proven ability to handle confidential information with discretion.
• Must work in an office environment, and occasionally at home.