Contract Specialist

Dikita Enterprises, Inc. (www.dikita.com), headquartered in the Dallas/Fort Worth area, is an actively growing engineering and construction management firm with over 40 years of experience. Dikita’s multi-disciplined team of engineering and construction management professionals delivers a wide range of projects, including transit build-out, transit market research, infrastructure improvements and expansion, new facilities, and capital construction services. Our integrity and commitment to quality are our strengths.

SUMMARY

The Contract Specialist reports to the Dikita Vice President of Engineering and NTTA Project Delivery Contracts Manager and is responsible for the administrative processing of new contracts, handling, logging, storage, and distribution of work authorizations, contract modifications, invoices, and contract closeouts. The Contract Specialist is also responsible for document control and data entry into the Program Management software PMWeb, contract management software Agiloft, Document Management software Peoplesoft, and ERP software Workday.

As a condition of your employment, you must pass a background check and pre-employment drug test. You will be subject to post-accident, random, reasonable cause, return to duty and follow up drug testing in compliance with Federal DOT alcohol and controlled substances testing program protocols during employment.

• RESPONSIBILITIES

  • Coordinate with multiple stakeholders in various departments and consulting firms.
  • Assemble and process final contract documents.
  • Obtain approvals and expedite the execution of contract documents.
  • Prepare and process Notice to Proceed materials.
  • Maintain list of soon to expire contracts.
  • Process Supplemental Agreements/Change Orders.
  • Prepare and process consultant closeout agreements or certificates of completion.
  • Maintain document control and filing system which shall govern the distribution and file copies of all contract documents.
  • Assist as needed to ensure the smooth operation of the Contract/Administrative Support Group
  • Occasionally serve as a back up to review and process consultants’ requests for payment.
  • Recommend and prepare updates to the NTTA Quality Management System (QMS) manual and other NTTA policies and procedures.
  • Ensure compliance of the QMS policies and procedures for contractors and consultants under contract to the NTTA Project Delivery Department.
  • Perform other duties as assigned.

• EDUCATION, QUALIFICATIONS, AND EXPERIENCE

  • Associates Degree in Business Administration preferred.
  • 5+ years of experience in Contract Administration in construction management preferred.
  • Must be analytical.
  • Must possess exceptional oral, and written communication, and interpersonal skills.
  • Must have a working knowledge of contracts.
  • Expert proficiency in Microsoft Office – Windows, Excel, MS Word, & PowerPoint.
  • Excellent organization, prioritization, and time management skills.
  • Excellent tracking and follow-up.
  • Ability to quickly learn web-based software applications.

• COMPENSATION AND BENEFITS

Compensation is based on experience. Dikita offers a comprehensive health and welfare plan that includes Medical, Dental, Vision, Life, AD&D, Short and Long-Term Disability, 401(k) with a discretionary match, company-paid licenses, certifications, and professional organization memberships.*  We also offer dozens of supplemental benefits.

*Subject to repayment based on length of employment.

Preference will be given to residents of the Dallas/Fort Worth area.

Dikita offers a grounded and family-oriented workplace in a progressive environment with a commitment to quality and integrity.

Dikita Enterprises, Inc. is an Equal Opportunity Employer and does not discriminate against individuals based on race, national origin, age, religion, sex, disability, veteran status, or any other classification protected by law.